This portal is provided for use by authorized HCCTS personnel for approved business purposes only — submitting and processing mileage reimbursements, purchase orders, reimbursement requests, and credit card purchase documentation. It is not intended for use by members of the public or for any purpose unrelated to HCCTS accounts-payable operations.
Users must provide accurate and complete information when submitting a request, including names, dates, addresses used for mileage calculations, amounts, and supporting details. Submitting false or misleading information may result in a request being rejected, corrected, or referred for further review.
Users may not, in connection with this portal:
Submitted requests may be reviewed, corrected, rejected, audited, retained, or investigated by authorized AP staff or administrators. Requests move through a review workflow (for example, Submitted → Under Review → Approved → Paid) and may include administrative notes added during review.
Mileage and reimbursement totals calculated by the portal at the time of submission are estimates. They are not final until reviewed and approved by authorized AP staff, and may be adjusted during review (for example, if the applicable mileage rate changes or a correction is needed).
HCCTS aims to keep the portal available for use but does not guarantee uninterrupted or error-free operation. The portal may be unavailable at times for maintenance, updates, or issues outside HCCTS's control, including outages of the underlying hosting or data-storage services described below.
The portal relies on third-party service providers to operate — specifically Netlify for hosting and server-side functions, Coda for storing submission records, and Google Fonts for typography. HCCTS does not control these providers' infrastructure and is not responsible for outages, errors, or issues originating from them.
Access to the portal, including administrative access, may be restricted, suspended, or terminated by HCCTS at any time, including in response to suspected misuse, security concerns, or a change in a user's role or employment status.
The portal is provided on an "as available" basis for internal HCCTS use. Except as HCCTS separately confirms in writing, no warranty is made regarding uninterrupted availability, error-free operation, or fitness for any particular purpose beyond its intended internal accounts-payable function.
To the extent permitted by applicable law and HCCTS policy, HCCTS's liability arising from use of this portal is limited to what is necessary to correct an accounts-payable request through the normal review process. This section does not limit any rights or protections that HCCTS policy or applicable law separately provides to employees.
These terms take effect on the date they are published to this portal. HCCTS may revise these terms from time to time; revisions apply from the date the updated version is published here, and material changes may be communicated to staff through internal HCCTS channels.
These terms operate alongside applicable HCCTS employment and financial policies. Questions about these terms, and general AP questions, can be directed to AP@HCCTS.ORG.